In 2025 and 2026, IOM, with the support of ECHO, conducted a pilot project, primarily focused on South Sudan, on understanding and improving the interoperability of registration and beneficiary management systems.
This mini website is to: illustrate the challenge the project addresses, and its objectives; showcase key project outputs; provide a knowledge management repository for the project activities; and act as a point of reference for people and organizations interested in the interoperability of registration and beneficiary management systems.
Non-functioning, slow or impossible deduplication of lists;
Clear, timely referrals across organizations are rare or non-existent;Disjointed vulnerability criteria and targeting;
Data sharing that can’t keep pace with operational realities; Large variance in registration standards, practices and system capabilities.IDEHA piloted a collaborative ecosystem for coordinated registration, targeting, and delivery, by using a standardized core registration form, with accompanying data protection impact assessment and data sharing agreements
No deduplication of registration activities.
Data moves from where it collected to where it's needed.
Intersectoral, inter-agency referral.
Harmonized vulnerability-based targeting.
The outputs of the project, and the Single Registration Form workspace, which stays open for comment.
Analysis of registration and beneficiary management practices in South Sudan today: what data partners collect, what are their processes for collecting and managging the data, and who do their share with.
Read the analysis ->Three convenings over the life of the project. The first put the mapping findings in front of South Sudan stakeholders; the second took the pilot results back to the same group; the third brought together actors from the wider region.
A live interoperability pilot to test the standarized registration fields, and the implementation of data protection impact assessment and data sharing agreements.
Read the pilot findings ->The working registry of partner forms, the field-by-field comparison behind the mapping report, and the data-sharing graph. The draft is still open for comment, and organizations can still add their own form to the registry.
Open the proposed SRF ->The Single Registration Form sets out the minimum data fields and methods for starndardized registration. It is still open for comment, and we welcome feedback: fields that are missing, classifications or steps that should be adapted, and anything that would not work for your registration teams in the field.
Feedback, questions, and proposals to take any part of this forward are all welcome.
Review the draft form ->IDPRegistrationSupport@iom.intThe governance architecture the ecosystem is built on, and the operational framework that sits within it.
The IDEHA Trust Framework empowers humanitarian organizations to collaborate digitally by establishing common governance, recognized roles, and secure mechanisms for controlled data exchange. It provides a reliable structure for operational contexts where agencies need to verify evidence or request a trusted response from partners, all while maintaining absolute sovereignty over their own data sources, internal systems, and operational mandates. In doing so, it serves as the foundation for federated data exchange and creates a comprehensive digital ecosystem for humanitarian aid delivery.
IOM’s comprehensive framework for beneficiary management operationalizes the entire aid delivery lifecycle through standardized registration, targeted assessments, and secure referral pathways. It provides a reliable structure to identify the most vulnerable populations, deliver traceable assistance, and facilitate the secure exchange of identity and assistance data across programs and partner organizations. Grounded in the “collect once, use many” principle, this framework reduces duplication and assessment fatigue, ensuring that data is utilized efficiently and safely to maximize humanitarian impact. Furthermore, it ensures subsidiarity to overarching architectures like the IDEHA Trust Framework, acting as the operational layer within a broader, governed digital ecosystem.
For further information please contact: IDPRegistrationSupport@iom.int
Read the Trust Framework -> Collaborate on this initiative ->